Vacancy | Head of Football Administration

Role Profile – Head of Football Administration

Salary Pro-rata based on a full-time equivalent of £30,000 per annum for 18 hours per week
Contract Permanent
Hours Part time, 18 hours

The Role

Our Head of Football Administration plays a pivotal role at the club, managing all player contractual obligations and administration, always ensuring the club’s adherence to football rules and regulations, managing fixture scheduling and being a key person within the club’s football operations and matchday processes across our First Team, Reserves, Academy and Women’s teams.

About You

We are looking for a self-starter who thrives working within an autonomous environment making key decisions. You will have an important presence at the club with credibility and authority to serve as an effective ambassador. With an approachable demeanour, you will have the ability to interact collaboratively with a wide range of the club’s employees and stakeholders. The ability to act with diplomacy, discretion and confidentiality is key.

You will thrive in a busy environment, keeping up to date with regulations and rules, networking with other club’s administration teams and highlighting current trends and new practices. You will be exceptionally organised and able to deal with multiple competing priorities to very strict deadlines.

The ability to plan and communicate to a very high standard is key. Accuracy and a meticulous attention to detail will be critical. A proven ability to multitask and manage multiple projects is ideal.

Duties

Football Administration

  • Facilitate and deliver the registration and re-engagement of all players in accordance with the regulations by which the club is bound. This will include all player contracts, registrations, loan agreements and transfer documents, using the systems including IFAS, MOAS and FIFA TMS
  • Assist in the contract management of all players
  • Ensure that the Financial Department is provided with all the necessary contractual details of payments due to and from players, other clubs, agents and governing bodies
  • Manage and ensure compliance of policies and the Players Code of Conduct
  • Ensure compliance with all rules and regulations of the various football authorities, and that all relevant paperwork, submissions and returns are completed on time
  • Co-ordination and maintenance of player disciplinary matters and records, including the preparation of FA appeals and highlighting when a player is approaching a suspension
  • Manage the scheduling of all First Team fixtures including the arrangement of match officials for all First Team home fixtures
  • Liaise with the club’s Medical Department to ensure medical information and insurance is up-to-date
  • Maintain live player records including player appearances, contractual obligations, disciplinary and financial costs across all players registered with the club
  • Liaise with all football bodies, i.e. The FA, National League, PGMOL Cheshire FA and other relevant authorities and attend meetings when required

Matchdays and Fixtures

  • Ensure that administration in undertaken relating to matchdays including gate statements, kit colours, away directors’ information, team sheets, appearances after every game and submitted to the League in accordance with agreed timescales
  • Liaise with the First Team Manager and Director of Football to arrange pre-season fixtures with the necessary administration including the drafting of pre-season agreements
  • Liaise with First Team staff assisting with the arrangement of all player-related trips throughout the season
  • Liaise with the EFL, SAG and police regarding all home fixtures
  • Managing any fixture changes or amendments throughout the season liaising with the Board, Chief Executive and First Team Manager
  • Process all ticket requests from clubs and governing bodies
  • Support the First Team staff in the management of away fixture travel, accommodation and food arrangements
  • Management of cup competition processes, including entry fees, fixtures, financial submissions and general compliance

Team Support

  • Provide support to the club’s Reserves regarding the administration and submission of forms and registration documents when required
  • Provide support to the club’s Academy regarding the administration and submission of forms and registration documents when required
  • Provide support to the Altrincham FC Women regarding the administration and submission of forms and registration documents when required
  • Assist in any required salary spending controls submissions
  • Provide general football administration expertise to the Chief Executive, Director of Football, first team management, player recruitment, academy and all staff as needed

Essentials

  • Experience of working in a professional sports club, knowledge of National League operational requirements and domestic and international football regulations
  • Experience in creating and reviewing legal contracts and agreements
  • Strong organisational and administrative skills, including experience of policy development and implementation
  • Valid full UK Driver’s License
  • An enhanced DBS Check will be required for the role
  • Excellent IT skills and an ability to use a wide variety of internal and external software systems

Other key information

You will be mainly based at the J.Davidson Stadium and the club’s training facility with flexibility to work from home when appropriate. Your working hours will suit the demands of the club and you will be required to work all home and some away matchdays

How to apply

To submit an application, please email your CV and covering letter to lynda@altyfc.com.

Closing date: Friday 31st May 2024 by 5pm.

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